Appropriate Email Tips

Communication Skills Are Essential

Research shows that quality communication and "people skills" account for an 85% success factor when an individual moves forward in their career. Successful professionals should work to obtain their voice of success: a confident, controlled, comfortable, and professional sound. Remember from my earlier post on How To Make People Like You in 90 Seconds or Less: K.F.C. - Know what you want. Find out what you are getting. Change what you are doing until you get what you want. Please refer to my previous blog post: Be Impressive! Make a Strong First Impression.

Emails
Emails have become an unavoidable means of communicating at the workplace. Thus making email etiquette extremely important and crucial to your success. The following email etiquette will certainly allow your business communications to rise above the majority who do not take the time to understand and master these issues. The level of professionalism and courtesy you relay in your business email communications will always affect the way people perceive you.

Here are 32 Rules For Email Communication brought to you by EmailReplies.com.

1. Be concise and to the point


2. Answer all question and pre-empt further questions


3. Use proper spelling, grammar, and punctuation


4. Make it personal


5. Use templates for frequently used responses


6. Answer Swiftly


7. Do not attach unnecessary files


8. Use proper structure and layout


9. Do not overuse the high priority option


10. Do not write in CAPITALS


11. Don't leave out the message thread


12. Add disclaimers to your emails


13. Read the email before you send it (I would add out loud)


14. Do not overuse 'Reply to All'


15. Mailings - Use the bcc: field or do a mail merge


16. Take care with abbreviations and emoticons


17. Be careful with formatting


18. Take care with rich text and HTML messages


19. Do not forward chain letters


20. Do not request delivery and read receipts


21. Do not ask to recall a message


22. Do not copy a message or attachment without permission


23. Do not use email to discuss confidential information


24. Use a meaningful subject line


25. Use active instead of passive tone when writing


26. Avoid using URGENT and IMPORTANT


27. Avoid long sentences


28. Do not send or forward emails containing libelous, defamatory, offensive, racist, or obscene remarks


29. Do not forward virus hoaxes and chain letters


30. Keep your language gender neutral


31. Do not reply to spam


32. Use cc: field sparingly